This position may be considered for partial or full remote work, subject to the terms of a telecommuting agreement, with the potential need to come to campus for meetings on occasion. While telecommuting/remote working, the employee is responsible for ensuring a worksite environment suitable for accomplishing their regular job duties during scheduled hours of work and, if applicable, arranging for dependent care just as they would if they were working in person at a UCSC worksite.

HOW TO APPLY

For full consideration, applicants should attach their resume and cover letter when applying for a job opening. For guidance related to the application process or if you are experiencing difficulties when applying, please review the Applicant Resources on our Talent Acquisition website.

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INITIAL REVIEW DATE (IRD)

Application materials submitted by 11:59 pm on the IRD will be routed to the hiring unit for consideration. Materials submitted after the IRD will ONLY be forwarded at the request of the hiring unit. To ensure your application is routed for consideration, submit your materials before 11:59 p.m. on the IRD. Talent Acquisition cannot accept application materials outside of the jobs portal, and is unable to update submitted applications on an applicant's behalf, or forward communications to the hiring units. For more information about the IRD and the applicant review process, view this link.

The IRD for this job is: 01-09-2024

ABOUT UC SANTA CRUZ

UC Santa Cruz is a public university like no other in California, combining the experience of a small, liberal arts college with the depth and rigor of a major research university. It's known as an unconventional place where innovation and experimentation is part of the campus's DNA. That playful, bold spirit still thrives today, all on a campus renowned as among the most beautiful in the world.

DEPARTMENT OVERVIEW

The Office of Sponsored Projects (OSP) is responsible for soliciting and accepting contracts and grants for research and other sponsored projects on behalf of The Regents of The University of California. OSP works with campus research faculty to prepare budgets, ensure compliance with UC Policy and sponsor guidelines, and signs on the final submission. At award stage, OSP reviews terms and conditions for compliance with UC Policy, negotiates with the sponsor when needed, and accepts awards on behalf of The Regents of the University of California.

JOB SUMMARY

Under the general supervision of the Grants Officer in the Office of Sponsored Projects, this position uses skills as an experienced research administrator to independently develop and/or oversee research proposals, awards and/or transactions related to award management and maintains award records in compliance with institutional and sponsor policies.

The incumbent provides analytical support for both proposals and awards, and ensures compliance with regulatory requirements and University, federal, state, and private sponsor guidelines.

Conducts in-depth analysis of proposals to evaluate campus resource commitments and ensure conformity of proposal to pertinent regulations, policies, and requirements. Incumbent will have delegated authority to submit proposals on behalf of the institution.

Works on awards of limited scope where analysis of data requires understanding of pertinent regulations. Ensures award terms are in compliance with UC Policy. May have delegated authority to solicit and accept sponsored projects on behalf of the University. Is responsible for administering sponsored awards from a wide variety of sources, which may include Federal, Non-profit, State and/or other funding sources. Typically works on research agreements such as grants with up to a moderate level of risk or complexity.

Acts as a liaison between the University and sponsoring agencies. Ensures the proper commitment of University resources and coordinates compliance with aspects of special review (Human Subjects, Animal Subjects, Financial Conflict of Interest, etc.). Stays up to date on UC and Federal Policies in sponsored research. Independently exercises sound judgment within defined procedures and policies to determine appropriate action. Identifies risks and responds accordingly. Guides less experienced staff.

APPOINTMENT INFORMATION

Budgeted Salary: $78,000 - $84,000/year. Salary commensurate with skills, qualifications and experience.
Under California law, the University of California, Santa Cruz is required to post a reasonable estimate of the compensation for this role. The salary shown above is the budgeted amount the University reasonably expects to pay and the salary extended should not exceed this posted amount.

Benefits Level Eligibility: Full benefits

Schedule Information:

• Full-time, Fixed
• Percentage of Time: 100%, 40 Hours per Week
• Days of the Week: Mon-Fri
• Shift Includes: Day

Employee Classification: Career appointment

Job End Date: None

Work Location: UC Santa Cruz Main Campus. This position may be considered for partial or full remote work, subject to the terms of a telecommuting agreement, with the potential need to come to campus for meetings on occasion. While telecommuting/remote working, the employee is responsible for ensuring a worksite environment suitable for accomplishing their regular job duties during scheduled hours of work and, if applicable, arranging for dependent care just as they would if they were working in person at a UCSC worksite.

Union Representation: Non-Represented

Job Code Classification: 006206 (RSCH ADM 3)

Travel: Never or Rarely

JOB DUTIES

30% - Grant Proposals

• Applies contracts and grants concepts to review complex grant or contract proposals and obtain / verify necessary compliance approvals, and coordinate required changes to proposals with Principal Investigators (PIs) and / or divisional/departmental administrators.
• Reviews and submits proposals to sponsors.

20% - Award Administration

• Administers executed awards actions in accordance with established processes.
• May support Contract Officers in the central office by coordinating pre-execution award revisions, administrative approvals, and compliance certifications.

15% - Policy & Procedure Analysis

• Reviews, analyzes, and interprets sponsor and University documents, policies, procedures, and correspondences.

10% - Pre-Award Consultation

• Provides guidance and counsel on pre-award research administration matters to departmental/divisional/central office grants administrators related to terms and conditions, pertinent Federal/State regulations, sponsor requirements, and UC Policy in contract and grant management.

10% - Post Award Consultation

• Provides guidance and counsel on post-award research administration matters to departmental/divisional/central office grants administrators related to terms and conditions, pertinent Federal/State regulations, sponsor requirements, and UC Policy in contract and grant management.

10% - Supporting Documents

• Supports preparation of complex proposal budgets and support documents as required by proposal guidelines.

5% - Team Support

• Provides guidance, support and training to less experienced staff.

REQUIRED QUALIFICATIONS

• Bachelor's degree in related area and / or equivalent experience and / or training.
• Experience, knowledge of, and ability to interpret and apply sponsor, institutional and departmental policies.
• Thorough understanding of research administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment.
• Working knowledge of contracts and grants transactions and applicable financial systems, as well as related policy, accounting and regulatory compliance requirements.
• Ability to manage significant volume of transactions.
• Ability to maintain independent judgment and a customer service focus across a diverse and broad subject area.
• Ability to maintain current knowledge of compliance regulations in all areas of research administration.
• Strong organizational skills.
• Strong knowledge of federal and state laws, regulations, and policies related to research administration.
• Proficiency in use of common desktop / web applications
• Effective oral communication skills.
• Excellent written communication with the ability to convey information in a clear, organized, and concise manner. Ability to write persuasive correspondence
• Ability to review and interpret complex legal language.
• Experience, knowledge, and ability to perform review of complex funding/grant solicitations including Requests for Proposals (RFPs) and to analyze and negotiate complex conditions of resulting awards/grant agreements in relation to receipt of University funding from extramural sponsors.

PREFERRED QUALIFICATIONS

• Experience negotiating, accepting and/or managing research contracts in compliance with university or institution policies.
• Competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports.
• Knowledge of generally accepted accounting, fiscal and reporting principles.

SPECIAL CONDITIONS OF EMPLOYMENT

• Selected candidate will be required to pass a pre-employment criminal history background check.
• Ability to work long periods of time at a computer with or without accommodation.
• The selected candidate has the option to work a hybrid work schedule. If a hybrid work schedule is confirmed, the selected candidate must be able to work successfully from a home/remote office and be able to fulfill the requirements of the UCSC telecommuting agreement.
• This position requires the ability to report to campus to work in-person as operationally required, with reasonable notice as determined by your manager; travel expenses not covered.
• Selected candidate will be required to complete training within established time frames as directed including UC compliance training.
• The University of California has implemented a Vaccination Policy covering all employees. Employees, including new hires, are required to comply with any applicable policies relating to the University of California vaccine program.

SAFETY STATEMENT

All UCSC employees must understand and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.

EEO/AA

The University of California is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.